Expense management for this generation. Or how not to run out of money, in a project!
Managing your employees daily expenses has never been easier. Whether it’s travel expenses, office supplies, or any other employee expenditure, access all receipts and expense submissions and create, validate, or refuse them in just a click. No need to download a specialized software to maintain expense records – everything can be done directly through elapseit!
Employees can easily attach copies of their receipts directly to an expense record to avoid losing them. As a manager, easily follow expense records across the projects to keep an eye on costs and ensure they keep on target and within budget.
Expenses ReceiptsTravel expensesProject expensesMileageEquipment expensesTrack expenses
Bring in all the expenses!
While you’re issuing an invoice, make sure you don’t miss anything. Besides the billable hours, expenses are important too! That’s why we created this feature that allows you to introduce all sorts of expenses.
Whenever you want to introduce an expense in the tool, you’ll see it must be linked to a project, otherwise it can’t be initiated. Therefore, the expenses made for supporting a project (eg, transport to the customer’s office, accommodation, specific materials) are connected to the respective project and then re-invoiced to the client. The initiator needs to introduce details about the expense date, currency, amount and attach justifying documents; other useful comments can be introduced in the “description” field. After all details are added, you can start the approval workflow; the Project Manager (accounting responsible too, if necessary) will be notified and will decide whether the expense should be approved or not.
Accurate cashflow with non-billable expenses.
Not all expenses are projects related and they are not directly billable to your clients. If you want to keep track of all company costs, you can create an internal project to introduce all sorts of expenses, from coffee and lunch to office supplies, insurance, maintenance, mileage reimbursement ….you name it and it’s in our tool!
Do you cover your employees transport expenses and you don’t know how to keep track of it? It’s just fine, elapseit will solve it for you! You only need to set the mileage rate and whenever a user introduces this type of expense, the tool will automatically calculate the reimbursement amount.
Paperless expense reports
No need to hang on to all of those expense receipts or invoices on a business trip. You can take photos of your receipts with a smartphone making expense tracking, reimbursement, and reporting much easier.
Easy approval process
Efficient workflow approval, give managers an easy system for one-click approvals.
The primary function of an expense management system is to collect expense data, to ensure approvals, and to pass the data on to the accounting system. But having all that data in one place allows for powerful reporting capabilities.
Every time you drive for business-related reasons, such as meeting clients or attending seminars, you can keep track of your miles and add them as mileage expenses so you get reimbursement.