Keep your projects on budget by tracking and re-billing expenses.

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Expense management for this generation. Or how not to run out of money, in a project!

Managing your employees daily expenses has never been easier. Whether it’s travel expenses, office supplies, or any other employee expenditure, access all receipts and expense submissions and create, validate, or refuse them in just a click. No need to download a specialized software to maintain expense records – everything can be done directly through elapseit!

Employees can easily attach copies of their receipts directly to an expense record to avoid losing them. As a manager, easily follow expense records across the projects to keep an eye on costs and ensure they keep on target and within budget.

Expenses ReceiptsTravel expensesProject expensesMileageEquipment expensesTrack expenses

Any project has expenses, which are different from the hourly rates for the project team - keep track of all of them, and you will stay in the budget.

Bring in all the expenses!

    While you’re issuing an invoice, make sure you don’t miss anything. Besides the billable hours, expenses are important too! That’s why we created this feature that allows you to introduce all sorts of expenses.

    Whenever you want to introduce an expense in the tool, you’ll see it must be linked to a project, otherwise it can’t be initiated. Therefore, the expenses made for supporting a project (eg, transport to the customer’s office, accommodation, specific materials) are connected to the respective project and then re-invoiced to the client. The initiator needs to introduce details about the expense date, currency, amount and attach justifying documents; other useful comments can be introduced in the “description” field. After all details are added, you can start the approval workflow; the Project Manager (accounting responsible too, if necessary) will be notified and will decide whether the expense should be approved or not.


Billable and non-billable expenses, in a company you have them both, so even if they are internal expenses and you do not invoice them to your client, you still need to track them.

Accurate cashflow with non-billable expenses.

    Not all expenses are projects related and they are not directly billable to your clients. If you want to keep track of all company costs, you can create an internal project to introduce all sorts of expenses, from coffee and lunch to office supplies, insurance, maintenance, mileage reimbursement ….you name it and it’s in our tool!


Mileage is one expenses that can be covered by the project or can be a benefit offered by the company, in both cases, it is an expense so you need to track it!

Mileage expense?

    Do you cover your employees transport expenses and you don’t know how to keep track of it? It’s just fine, elapseit will solve it for you! You only need to set the mileage rate and whenever a user introduces this type of expense, the tool will automatically calculate the reimbursement amount.

Advantages

Frequently asked questions

Yes, we have the Mileage feature in Expenses module. There you can add the number of miles/kilometers and the app will calculate, automatically, the sum of money you have to receive, considering the rate per company.
elapseit supports any type of document format as attachment for expenses.
Yes, any expense MUST be linked to a project. You can have internal projects, for internal expenses.
Yes. In elapseit you can add expenses in any currency you spend the money on.